
## 3 Free Tools to Easily Track Your Business Expenses

Managing business expenses is crucial for maintaining financial health and keeping your books clean come tax season. The good news? You don’t need to shell out for pricey software. Here are three robust, no-cost tools that can help streamline your tracking process:

## 1. [LibreOffice Calc](https://www.libreoffice.org/discover/calc/)

LibreOffice Calc is a powerful, open-source spreadsheet tool that mirrors Microsoft Excel in many ways—and it’s completely free. Whether you're handling budgets, tracking receipts, or building quarterly reports, Calc gets the job done. 

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**Key Benefits:**

- **Completely free & open-source:** No licensing fees or subscriptions. 
- **Highly customizable:** Build the exact templates and formulas you need.
- **Offline-friendly:** No internet? No problem. **No accounts needed.**

**LibreOffice has many other features, too - docs, presentations, etc.**

**Fun fact:** Switzerland🇨🇭 (land of mountains, watches, chocolate, and cheese) is officially embracing open-source software like LibreOffice across its government agencies. The Swiss Federal Supreme Court and other branches have already switched, and [new laws are in place requiring government-developed software to be open-source](https://www.zdnet.com/article/switzerland-now-requires-all-government-software-to-be-open-source/). A solid nod to transparency and independence from proprietary systems.

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## 2. [Google Sheets](https://www.google.com/sheets/about/)

Google Sheets is a versatile, cloud-based spreadsheet application that facilitates real-time collaboration and accessibility across devices. It's particularly useful for teams needing shared access to budgets and financial reports.

**Highlights:**

- **Accessibility:** Edit from anywhere—phone, tablet, or browser.
- **Collaboration:** Real-time editing by multiple users.
- **Integration:** Works smoothly with Google Forms, Docs, and Data Studio.

**Use Case:** Great for teams or small businesses who want an easy way to track, edit, and visualize expenses together. Whether you're running a remote team or just want instant access to your numbers, Sheets keeps everything in sync.

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For a detailed walkthrough on setting up an expense tracker: [How to Create an Expense Tracker in Google Sheets](https://www.shoeboxed.com/blog/how-to-create-an-expense-tracker-in-google-sheets/)
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## 3. [Obsidian](https://obsidian.md/)

![Obsidian Interface](https://obsidian.md/images/screenshot-1.0-hero-combo.png)


Obsidian isn’t your typical spreadsheet—it’s a Markdown-based knowledge base tool that can be customized into a smart expense log. If you like working with notes, tags, and connections, this might be your ideal approach.

**Highlights:**

- **Plain text + local storage:** Everything lives in your folder.
- **Custom structure:** Make templates that fit your brain.
- **Plugin ecosystem:** Add-ons like "Ledger" turn Obsidian into a mini finance manager.

**Use Case:** Best for freelancers, solopreneurs, or deep thinkers who already use Obsidian and want their expenses to live in the same system as their project notes, journal, or CRM. You can even link expenses to clients or jobs using backlinks.

Curious what this looks like? Here's a short video: [Track and Plan your Personal Finance in Obsidian](https://www.youtube.com/watch?v=B26YOglfw2E)


3 Free Tools to Track Your Business Expenses


# Buying vs. Investing: Why “Cheap Is Expensive” Hits Different When You’re 1099

Being a 1099 contractor means *you* are the procurement department of your one-person business. Every time you click “Add to Cart” on Amazon, there’s that little voice asking: **Is this a personal splurge or a work investment?** The truth is, when you’re independent, many purchases sit in a gray area between personal and professional. You might be grabbing something for your home that *also* impacts your work life – think of an office chair, headphones, or a monitor. This is where the old saying **“cheap is expensive”** tends to hit differently. 

It suggests that buying cheaper, lower-quality items can often lead to higher costs in the long run. In other words, a bargain purchase might save you cash *today* but end up costing more in replacements, repairs, or lost productivity *tomorrow*. As a freelancer, I feel this every time I debate between the quick, cheap fix and the pricier, long-term solution.

## The Office Chair: Basic vs. Ergonomic (Comfort Costs)

![Ergonomic Chair](https://crandalloffice.com/cdn/shop/files/Crandall-Remanufactured-Herman-Miller-Aeron-0004.jpg?v=1727987103&width=1214)

*An ergonomic office chair – iconic, expensive, but more importantly, built to last and support your body through long work sessions.*

By Wednesday of a busy week, a cheap $50 desk chair *literally* makes itself known – your lower back starts nagging, your shoulders stiffen, and by Friday you’re **wincing every time you lean back**. Sound familiar?

When you’re freelancing, you might reason, “It’s just a chair for my home office, I’ll manage.” But consider how many hours you’ll sit in it. An ergonomic chair isn’t just a fancy throne to show off; it’s a tool that supports your body during long work sessions.

That doesn’t mean everyone needs a Herman Miller. But investing in a decent chair is often cheaper than replacing a budget chair every year—or dealing with back pain you could’ve prevented. A good chair pays off in energy, comfort, and fewer distractions.

## Headphones: Low-End vs. Noise-Canceling (Clarity and Focus)

![Noise Cancelling Headphones](https://www.cnet.com/a/img/resize/c8ddb446d134d11a8d8627b2c8f2839a386fa345/hub/2022/08/19/ff5be1ca-b102-485c-8eb9-4ad229bd3dea/sennheiser-momentum-4-wireless-yellow-background.png?auto=webp&fit=crop&height=675&width=1200)

*A pair of noise cancelling headphones—popular among freelancers who want clear calls and fewer distractions.*

We’ve all tried to power through a client call with cheap earbuds or free ones that came with our phone, only to catch every third word. It’s not ideal when your business depends on good communication.

A good set of **noise-canceling headphones** isn’t just a luxury. They block out distractions, let your clients hear you clearly, and can genuinely boost your focus. I once had a pair of cheap headphones snap in half after six months. The more expensive set I replaced them with? Still going strong three years later.

Good headphones won’t make you a better freelancer, but they *will* make you sound like one.

## Monitors: “Good Enough” vs. Color-Accurate (Visual Workflow)

As a freelance software engineer, I didn’t think I needed a fancy monitor—until I worked on a project with a designer. The colors I was seeing on screen weren’t even close to what they intended.

If you do design, video, or creative work, a **color-accurate monitor** isn’t just a nice-to-have—it’s part of delivering quality. Even if you’re not a creative, sharp resolution and reduced eye strain are real benefits.

Again, you don’t need the top-tier $1,000+ display. But a cheap monitor with poor contrast or weird color rendering? That’s a silent productivity killer. Cheap has a cost.

## Picking Your Battles: When to Save vs. When to Invest

Not everything needs to be high-end. A $10 laptop stand or $15 desk lamp can serve you just fine. But for items you use every day—chairs, headphones, your screen, your devices—spending more *once* can actually mean spending *less* over time. 

The key is asking yourself:  
**Will going "cheap" make my day harder or my output worse?**  

If the answer is even *maybe*, it’s worth considering the more premium option. You might have to replace the cheaper item sooner than you think.

Keep a short list (mental or physical) of your “core tools”—the things you touch and rely on daily. That’s where investing tends to matter most.

## Final Thoughts

Living the 1099 life means constantly balancing cost and value. The saying **“cheap is expensive”** doesn’t mean you should buy premium everything. It means: *Be intentional*. Look at what will last, support your workflow, and help you avoid hidden costs down the road.

The smartest freelancers don’t just know what they need—they know where to spend, where to save, and how to make every purchase earn its keep. **Every dollar must fight for it's life.**

Happy freelancing 👊 and may your gear always work as hard as you do.

*Note: None of the products visually listed or mentioned in this article are sponsored.*



Receipts and Real Talk

3 Free Tools to Track Your Business Expenses

Buying vs. Investing: Why 'Cheap Is Expensive' Hits Different When You're 1099